AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

300 N. Campbell, Council Chambers, City Hall

Tuesday, February 7, 2017 @ 10:00 a.m.

 

AND

 

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. Campbell, City Hall Main Conference Room, 2nd Floor

Monday, February 6, 2017 @ 9:00 a.m.

 

After the meeting is convened, the Mass Transit Department Board shall consider the following items no sooner than the designated time, but may consider them at a later time:

 

ROLL CALL

 

*At any time during the Mass Transit Department Board meeting, the Mass Transit Department Board may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the  Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda.

 

A sign-up form is available on line at http://www.elpasotexas.gov/municipal-clerk/forms for those who wish to sign up in advance of the meeting date.  A sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.  Requests to speak must be received by 8:00 a.m. on the date of the meeting.  30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  The Mass Transit Department Board may, however, reconsider any item at any time during the meeting.

 

 

CONSENT AGENDA – APPROVAL OF MINUTES

 

Strategic Goal 5: Promote Transparent and Consistent Communication Amongst All Members of the Community

 

1.        Approve the Minutes for Special Mass Transit Board Meeting held on January 10, 2017

(Attachment)

 

CONSENT AGENDA – EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS

 

Strategic Goal 6: Set the Standard for Sound Governance and Fiscal Management

 

2.        Request to excuse the following absent Board Member(s): name(s)

 

 

CONSENT AGENDA – BIDS

 

Strategic Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

3.        The award of Solicitation No. 2017-463 (Industrial Gases and Cylinder Rental) to Syoxsa, Inc. for an initial three (3) year term estimated award of $234,234.90. The award is to include a two (2) year option amount of $156,156.60 for a total five (5) year award of $390,391.50.

 

Department:                                        Mass Transit – Sun Metro

Award to:                                             Syoxsa, Inc.

                                                            El Paso, TX

Item(s):                                                All

Initial Term:                                         3 years

Option to Extend:                                2 years

Annual Estimated Award:                   $78,078.30

Initial Term Estimated Award:            $234,234.90 (3 years)

Total Estimated Award:                      $390,391.50 (5 years)

Account No.:                                       531260/560/3200/60050/P6018

Funding Source:                                 Sun Metro Operating Funds – FTA Subsidy Inventory Purchases

District(s):                                            All

 

This is a low bid, unit price contract.

 

Bruce D. Collins, Purchasing Director 212-1181

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

CONSENT AGENDA – RESOLUTIONS

 

4.        That the City Manager be authorized to sign Consent to Assignment of Contract No. 2014-061 of Uniforms for Mass Transit to change name from Premier Uniforms and Tactical Supply to AH Enterprises Inc. dba Premier Uniforms and Tactical Gear.

 

Bruce D. Collins, Purchasing Director 212-1181

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

CONSENT AGENDA – PURCHASING REQUESTS

 

Strategic Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

5.        Request that the Purchasing Director for Purchasing & Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2014-061 (Uniforms for Mass Transit) to AH Enterprises, Inc. dba Premier Uniform & Tactical Gear for a total estimated award of $93,138.70 for a one (1) year term.

 

Deparment:                                         Mass Transit Deparment (Sun Metro)

Award to Vendor:                                AH Enterprises, Inc. dba Premier Uniform & Tactical Gear

                                                            El Paso, Texas

Item(s):                                                Group 1

Option:                                                1 year

Annual Estimated Amount:                 $93,138.70

Total Estimated Award:                      $93,138.70

Account No.:                                       531180-560-3200-Various Divisions – P6017

Funding Source:                                 Sun Metro Operating Fund – Management Service

District(s):                                            All                                                                                           

This is a low bid, supplies contract.

 

Bruce D. Collins, Purchasing Director 212-1181

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

6.        Discussion and action on the Request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Doggett Freightliner of South Texas, LLC., a contractor under Texas Procurement and Support Services (TPASS) Contract #072-A1 for one (1) 2018 Freightliner MS 106 flatbed with TXDOT approved attenuator modifications for a total estimated award amount of $121,490.00.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the TPASS cooperative was approved by Mayor and City Council on 08/19/2014.

 

Department:                                         Mass Transit (Sun Metro)

Award to:                                             Doggett Freightliner of South Texas, LLC.

                                                             Converse, TX

Total Estimated Award:                        $121,490.00 (1 unit)

Account No.:                                        580540-560-3210-60070- PCP09MT100

Funding Source:                                  Sun Metro Miscellaneous Grant funds

District(s):                                            All

Reference No.:                                    2017-711

 

This is a Cooperative, unit price contract

 

Bruce D. Collins, Purchasing Director 212-1181

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

REGULAR AGENDA – PURCHASING REQUESTS

 

Strategic Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

7.        Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Cummins Rocky Mountain, LLC., the sole factory authorized service and parts provide for Cummins Power Generation Products in West Texas, with the stipulation that the vendor provides an updated sole source letter and affidavit each year.

 

Department:                                        Mass Transit Deparment (Sun Metro)

Award to:                                             Cummins Rocky Mountain, LLC.

                                                            El Paso, TX

Annual Estimated Award:                   $1,000,000.00

Total Estimated Award:                      $3,000,000.00 (3 years)

Account No.:                                       560-60050-580060-3200-P6017

Funding Source:                                 Sun Metro Operating Funds

District(s):                                            All

Sole Source No.:                                2017-630

 

This is a Sole Source, requirements contract.

 

 

Bruce D. Collins, Purchasing Director 212-1181

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

8.        Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to Cummins Rocky Mountain LLC., the sole source provider for the required rebuilding service for Cummins engines used in Sun Metro buses, with the stipulation that the vendor provides an updated sole source letter and affidavit each year.

 

Department:                                        Mass Transit – Sun Metro

Vendor:                                               Cummins Rocky Mountain LLC.

                                                            El Paso, TX

Item(s):                                                All

Estimated Annual Amount:                 $1,000,000.00

Total Estimated Award:                      $3,000,000.00 (3 Years)

Account No.:                                       580060-560-3200-60050-P6017        

Funding Source:                                 Sun Metro Operating Funds

District(s):                                            All

 

This is a Sole Source, service contract

 

Bruce D. Collins, Purchasing Director 212-1181

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

REGULAR AGENDA – BIDS

 

Strategic Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

9.        Discussion and action to award Solicitation 2017-439 FY 2017 Bus Stop Enhancements to J.A.R. CONCRETE, INC. dba JAR Construction, Inc. for an estimated total award of $552,480.00

 

Department:                            Mass Transit – Sun Metro

Award to:                                 J.A.R. CONCRETE, INC. dba JAR Construction, Inc.

                                                El Paso, TX

Item(s):                                    All

Initial Term:                             360 Consecutive Calendar Days

Base Bid:                                 $552,480.00

Total Estimated Award:          $552,480.00

Account No.:                           560-3210-60070-580270- PCP09MT0090

Funding Source:                     Federal Transportation Administration Grant TX90Y108

District(s):                                All

 

This is a Low bid, unit price contract.

 

Andrew Goh, City Engineer 212-1181

Jay Banasiak, Mass Transit Director 212-3301
           
(Attachment)

 

REGULAR AGENDA – DIRECTOR’S REPORT

 

Strategic Goal 6: Set the Standard for Sound Governance and Fiscal Management

 

10.      Presentation of Bus Stop Shelters

 

Jay Banasiak, Mass Transit Director 212-3301
(Attachment)

 

 

 

 

EXECUTIVE SESSION

 

The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071 CONSULTATION WITH ATTORNEY

Section 551.072 DELIBERATION REGARDING REAL PROPERTY

Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074 PERSONNEL MATTERS

Section 551.076 DELIBERATION REGARDING SECURITY DEVICES

Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT

 

NOTICE TO THE PUBLIC:

Sign Language interpreters will be provided for this meeting upon request. Requests must be made to the Mass Transit Department 212-3301 a minimum of 24 hours prior to the posted date and time of this meeting. Copies of this agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the date and time of the meeting.

 

Hearing Assistance Devices are available upon request.

 

MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/