AGENDA FOR MASS TRANSIT
DEPARTMENT BOARD MEETING
300 N. Campbell,
Council Chambers, City Hall
Tuesday, February 7,
2017 @ 10:00 a.m.
AND
LEGISLATIVE REVIEW
MEETING OF THE WHOLE
300 N. Campbell, City
Hall Main Conference Room, 2nd Floor
Monday, February 6,
2017 @ 9:00 a.m.
After the meeting is convened, the Mass Transit Department
Board shall consider the following items no sooner than the designated time,
but may consider them at a later time:
ROLL
CALL
*At any time during the Mass Transit Department Board
meeting, the Mass Transit Department Board may meet in executive session
pursuant to Section 3.5A of the El Paso City Charter and the Texas Government
Code, Chapter 551, Subchapter D, to discuss items as permitted by law.
CALL
TO THE PUBLIC – PUBLIC COMMENT
This
time is reserved for members of the public who would like to address the Mass Transit Department Board on items that
are not on the Mass Transit Department Board Agenda.
A sign-up form is available on line at http://www.elpasotexas.gov/municipal-clerk/forms for those who wish to sign up in advance of the
meeting date. A sign-up form is
available outside the City Council Chambers at the City Clerk table for those
who wish to sign up on the day of the meeting.
Requests to speak must be received by 8:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three
to five minutes may be allowed for each speaker.
NOTICE
TO THE PUBLIC
All matters listed under the CONSENT AGENDA, including those
on the Addition to the
CONSENT
AGENDA – APPROVAL OF MINUTES
Strategic
Goal 5: Promote Transparent and Consistent Communication Amongst All Members of
the Community
1.
Approve the Minutes for Special Mass
Transit Board Meeting held on January 10, 2017
CONSENT
AGENDA – EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
Strategic Goal 6: Set the Standard for
Sound Governance and Fiscal Management
2.
Request to excuse the
following absent Board Member(s): name(s)
CONSENT AGENDA – BIDS
Strategic Goal 7: Enhance and Sustain El
Paso’s Infrastructure Network
3.
The award of Solicitation No. 2017-463 (Industrial Gases
and Cylinder Rental) to Syoxsa, Inc. for an initial three (3) year term
estimated award of $234,234.90. The award is to include a two (2) year option
amount of $156,156.60 for a total five (5) year award of $390,391.50.
Department:
Mass
Transit – Sun Metro
Award
to: Syoxsa,
Inc.
El
Paso, TX
Item(s): All
Initial
Term: 3
years
Option
to Extend: 2
years
Annual
Estimated Award: $78,078.30
Initial
Term Estimated Award: $234,234.90
(3 years)
Total
Estimated Award: $390,391.50
(5 years)
Account
No.: 531260/560/3200/60050/P6018
Funding
Source: Sun
Metro Operating Funds – FTA Subsidy Inventory Purchases
District(s): All
This
is a low bid, unit price contract.
Bruce D. Collins, Purchasing Director
212-1181
Jay
Banasiak, Mass Transit Director 212-3301
(Attachment)
CONSENT AGENDA – RESOLUTIONS
4.
That the City Manager be authorized to sign Consent to
Assignment of Contract No. 2014-061 of Uniforms for Mass Transit to change name
from Premier Uniforms and Tactical Supply to AH Enterprises Inc. dba Premier
Uniforms and Tactical Gear.
Bruce D. Collins,
Purchasing Director 212-1181
Jay
Banasiak, Mass Transit Director 212-3301
(Attachment)
CONSENT AGENDA – PURCHASING REQUESTS
Strategic Goal 7: Enhance and Sustain El Paso’s
Infrastructure Network
5.
Request that the Purchasing Director for
Purchasing & Strategic Sourcing Department be authorized to exercise the
City’s option to extend current Contract 2014-061 (Uniforms for Mass Transit)
to AH Enterprises, Inc. dba Premier Uniform & Tactical Gear for a total
estimated award of $93,138.70 for a one (1) year term.
Deparment: Mass
Transit Deparment (Sun Metro)
Award to Vendor: AH
Enterprises, Inc. dba Premier Uniform & Tactical Gear
El
Paso, Texas
Item(s): Group
1
Option: 1
year
Annual Estimated Amount: $93,138.70
Total Estimated Award: $93,138.70
Account No.: 531180-560-3200-Various
Divisions – P6017
Funding Source: Sun
Metro Operating Fund – Management Service
District(s): All
This
is a low bid, supplies contract.
Bruce D. Collins,
Purchasing Director 212-1181
Jay Banasiak, Mass Transit
Director 212-3301
(Attachment)
6.
Discussion and action on the Request that the Director
of Purchasing & Strategic Sourcing Department be authorized to issue a
Purchase Order(s) to Doggett Freightliner of South Texas, LLC., a contractor
under Texas Procurement and Support Services (TPASS) Contract #072-A1 for one (1) 2018 Freightliner MS
106
flatbed with TXDOT approved attenuator modifications for a total estimated
award amount of $121,490.00. The City
has made the determination that purchasing from this cooperative offers the
most cost-effective pricing.
The participation
by the City of El Paso in the TPASS cooperative was approved by Mayor and City Council
on 08/19/2014.
Department: Mass Transit (Sun Metro)
Award to: Doggett Freightliner of South Texas,
LLC.
Converse,
TX
Total Estimated
Award: $121,490.00
(1 unit)
Account No.: 580540-560-3210-60070- PCP09MT100
Funding Source: Sun Metro Miscellaneous
Grant funds
District(s): All
Reference No.: 2017-711
This is a Cooperative, unit price
contract
Bruce D. Collins,
Purchasing Director 212-1181
Jay Banasiak, Mass Transit Director
212-3301
(Attachment)
REGULAR
AGENDA – PURCHASING REQUESTS
Strategic Goal 7: Enhance and Sustain El
Paso’s Infrastructure Network
7.
Discussion and action on the request that
the Director of the Purchasing & Strategic Sourcing Department be
authorized to issue a Purchase Order(s) to Cummins Rocky Mountain, LLC., the
sole factory authorized service and parts provide for Cummins Power Generation
Products in West Texas, with the stipulation that the vendor provides an
updated sole source letter and affidavit each year.
Department: Mass
Transit Deparment (Sun Metro)
Award to: Cummins
Rocky Mountain, LLC.
El
Paso, TX
Annual Estimated Award: $1,000,000.00
Total Estimated Award: $3,000,000.00
(3 years)
Account No.: 560-60050-580060-3200-P6017
Funding Source: Sun
Metro Operating Funds
District(s): All
Sole Source No.: 2017-630
This is a Sole Source, requirements contract.
Bruce D. Collins,
Purchasing Director 212-1181
Jay Banasiak, Mass Transit
Director 212-3301
(Attachment)
8.
Discussion and action on the request that the Director of the Purchasing &
Strategic Sourcing Department be authorized to issue a Purchase Order to Cummins
Rocky Mountain LLC., the sole source provider for the required rebuilding service for
Cummins engines used in Sun Metro buses, with
the stipulation that the vendor provides an updated sole source letter
and affidavit each year.
Department: Mass
Transit – Sun Metro
Vendor: Cummins
Rocky Mountain LLC.
El
Paso, TX
Item(s): All
Estimated Annual Amount: $1,000,000.00
Total Estimated Award: $3,000,000.00 (3 Years)
Account No.: 580060-560-3200-60050-P6017
Funding Source: Sun Metro Operating
Funds
District(s): All
This is a Sole Source, service contract
Bruce D. Collins,
Purchasing Director 212-1181
Jay
Banasiak, Mass Transit Director 212-3301
(Attachment)
REGULAR
AGENDA – BIDS
Strategic Goal 7: Enhance and Sustain El Paso’s
Infrastructure Network
9.
Discussion and action to award
Solicitation 2017-439 FY 2017 Bus Stop Enhancements to J.A.R. CONCRETE, INC.
dba JAR Construction, Inc. for an estimated total award of $552,480.00
Department: Mass
Transit – Sun Metro
Award to: J.A.R.
CONCRETE, INC. dba JAR Construction, Inc.
El
Paso, TX
Item(s): All
Initial Term: 360
Consecutive Calendar Days
Base Bid: $552,480.00
Total Estimated Award: $552,480.00
Account No.: 560-3210-60070-580270-
PCP09MT0090
Funding Source: Federal
Transportation Administration Grant TX90Y108
District(s): All
This is a Low bid, unit price contract.
Andrew Goh, City
Engineer 212-1181
Jay
Banasiak, Mass Transit Director 212-3301
(Attachment)
REGULAR AGENDA – DIRECTOR’S
REPORT
Strategic
Goal 6: Set the Standard for Sound Governance and Fiscal Management
10.
Presentation of Bus Stop Shelters
Jay
Banasiak, Mass Transit Director 212-3301
(Attachment)
EXECUTIVE SESSION
The Mass
Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section
3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551,
Subchapter D, to discuss any of the following: (The
items listed below are matters of the sort routinely discussed in Executive
Session, but the Mass Transit Department Board of the City of El Paso may move
to Executive Session any of the items on this agenda, consistent with the terms
of the Open Meetings Act.) The Mass Transit Department Board will return to
open session to take any final action and may also, at any time during the
meeting, bring forward any of the following items for public discussion, as
appropriate.
Section 551.071 CONSULTATION WITH ATTORNEY
Section 551.072 DELIBERATION REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY DEVICES
Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT
NOTICE TO THE PUBLIC:
Sign Language interpreters will be provided for this meeting upon
request. Requests must be made to the Mass Transit Department 212-3301 a
minimum of 24 hours prior to the posted date and time of this meeting. Copies
of this agenda will be provided in Braille, large print, or audiotape upon
requests made a minimum of 48 hours prior to the date and time of the meeting.
Hearing
Assistance Devices are available upon request.
MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY
PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/