AGENDA FOR MASS TRANSIT
DEPARTMENT BOARD MEETING
300 N. Campbell,
Council Chambers, City Hall
Tuesday, March 7, 2017
@ 10:00 a.m.
AND
LEGISLATIVE REVIEW
MEETING OF THE WHOLE
300 N. Campbell, City
Hall Main Conference Room, 2nd Floor
Monday, March 6, 2017 @
9:00 a.m.
After the meeting is convened, the Mass Transit Department
Board shall consider the following items no sooner than the designated time,
but may consider them at a later time:
ROLL
CALL
*At any time during the Mass Transit Department Board
meeting, the Mass Transit Department Board may meet in executive session
pursuant to Section 3.5A of the El Paso City Charter and the Texas Government
Code, Chapter 551, Subchapter D, to discuss items as permitted by law.
CALL
TO THE PUBLIC – PUBLIC COMMENT
This
time is reserved for members of the public who would like to address the Mass Transit Department Board on items that
are not on the Mass Transit Department Board Agenda.
A sign-up form is available on line at http://www.elpasotexas.gov/municipal-clerk/forms for those who wish to sign up in advance of the
meeting date. A sign-up form is
available outside the City Council Chambers at the City Clerk table for those
who wish to sign up on the day of the meeting.
Requests to speak must be received by 8:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three
to five minutes may be allowed for each speaker.
NOTICE
TO THE PUBLIC
All matters listed under the CONSENT AGENDA, including those
on the Addition to the
CONSENT
AGENDA – APPROVAL OF MINUTES
Strategic
Goal 5: Promote Transparent and Consistent Communication Amongst All Members of
the Community
1.
Approve the Minutes for Special Mass
Transit Board Meeting held on February 7, 2017
(Attachment)
CONSENT
AGENDA – EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
Strategic Goal 6: Set the Standard for
Sound Governance and Fiscal Management
2.
Request to excuse the
following absent Board Member(s): name(s)
CONSENT AGENDA – BEST VALUE
PROCUREMENT
Strategic Goal 7: Enhance and Sustain El Paso’s
Infrastructure Network
3.
The award of Solicitation No. 2017-599 (Grounds
Maintenance) to Green Scene, Inc. for an initial term estimated award of
$139,934.25.
Department: Mass Transit (Sun Metro)
Award to: Green Scene, Inc.
El Paso, TX
Item(s): All
Initial Term: 3 years
Option to Extend:
None
Annual Estimated Award: $46,644.75
Total Estimated
Award: $139,934.25 (3 years)
Account No.: 560-60050-522210-3200-P6018
Funding Source:
Sun Metro Miscellaneous Operating Funds
District(s): All
This is a Best Value, service contract.
The Purchasing
& Strategic Sourcing Department and Mass Transit (Sun Metro) recommend
award as indicated to Green Scene, Inc., the bidder offering the best value
bid. In accordance with this award the City Manager or designee is authorized
to exercise future options if needed.
Bruce D. Collins, Purchasing &
Strategic Sourcing Director 212-1181
Jay
Banasiak, Mass Transit (Sun Metro) Director 212-3301
CONSENT AGENDA – PURCHASING REQUESTS
Strategic Goal 7: Enhance and Sustain El
Paso’s Infrastructure Network
4.
Request that the Purchasing Director for
Purchasing & Strategic Sourcing Department be authorized to issue a Purchase
Order to Advanced Security Contractors, Inc. (ASC)., a contractor under Region
19 15-7122 Electronic Surveillance and Locking Systems- ESC
Region 19- Allied States Cooperative (ASC)
for
the purchase of IT equipment, electrical, and installation services for Sun
Metro facilities in the amount not to exceed $426,913.51. The City has made the
determination that purchasing from this cooperative offers the most
cost-effective pricing.
The
participation by the City of El Paso in the Region 19 cooperative was
approved by Mayor and City Council on August 19, 2014.
Deparment: Mass
Transit Deparment (Sun Metro)
Award to Vendor: Advance
Security Contractors, Inc.
El
Paso, Texas
Total Estimated Award: $426,913.51
Account No.: 580540-560-3210-60070-PCP09MT100
Funding Source: Sun
Metro Miscellaneous Grant funds
District(s): All
Reference No: 2017-897
This is a Cooperative, service contract.
Additionally, it
is requested that the City Attorney's Office review and that the City Manager
be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
Bruce D. Collins, Purchasing &
Strategic Sourcing Director 212-1181
Jay
Banasiak, Mass Transit (Sun Metro) Director 212-3301
(Attachment)
REGULAR
AGENDA – PURCHASING REQUESTS
Strategic Goal 7: Enhance and Sustain El
Paso’s Infrastructure Network
5.
Discussion and action on the request that
the Director of the Purchasing & Strategic Sourcing Department be
authorized to issue a Purchase Order(s) to SPX Corporation dba Genfare, the sole source provider of proprietary components for
the Genfare ticket vending and machines in Sun
Metro’s facilities, for the purchase of three (3) Ticket Vending Machines (TVM)
and parts as needed to repair and maintain the TVM’s for an amount not to exceed
$205,936.32, with the stipulation that the vendor provides an
updated sole source letter and affidavit each year.
Department: Mass
Transit Deparment (Sun Metro)
Award to: SPX
Corporation dba Genfare
Elk
Grove Village, IL
Total Estimated Award: $205,936.32
Account No.: 580100-560-3210-60070-PCP09MT0070-TIGER
grant
580100-560-3210-60070-PCP11MT030-Mesa
RTS
Funding Source: Sun
Metro Miscellaneous Operating funds
District(s): All
Sole Source No.: 2017-873
This
is a Sole Source, supplies contract.
Bruce D. Collins, Purchasing &
Strategic Sourcing Director 212-1181
Jay
Banasiak, Mass Transit (Sun Metro) Director 212-3301
(Attachment)
REGULAR
AGENDA – BIDS
Strategic Goal 7: Enhance and Sustain El Paso’s
Infrastructure Network
6.
Discussion and action on the award of
Solicitation No. 2016-804 (Bus Tire Mileage Rental) to Bridgestone Americas
Tire Operations, LLC. for an initial term estimated award of
$1,342,746.68. The award is to include a
two (2) year optional amount of $907,604.08 for a total five (5) year award of
$ 2,250,350.76.
Department: Deparment
Name
Vendor: Bridgestone
Americas Tire Operations, LLC.
Nashville,
TN
Item(s): All
Initial Term: 3 years
Option to Extend: 2
years
Estimated Annual Amount: $439,464.76 - Year 1
$447,639.27 - Year 2
$455,642.65 - Year 3
Initial Term Estimated Award: $1,342,746.68 (3 years)
Option Year 4: $453,802.04
Option Year 5: $453,802.04
Option Years Total: $907,604.08
Total Estimated
Award: $2,250,350.76 (5 years)
Account No.: 560 – 60050 -
524070 – 3215 – P6017 / G56016TX01
Funding Source: Sun Metro Operating
Funds
District(s): All
This is a low bid, service contract.
The Purchasing &
Strategic Sourcing Department and Mass Transit Department (Sun Metro) recommend
award as indicated to Bridgestone Americas
Tire Operations, LLC., the lowest responsive, responsible bidder.
The City of El Paso’s Terms and
Conditions are in place under this contract. In accordance with this award the
City Manager or designee is authorized to exercise future options if needed.
Additionally, it
is requested that the City Attorney's Office review and that the City Manager
be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
Bruce D. Collins, Purchasing &
Strategic Sourcing Director 212-1181
Jay Banasiak, Mass Transit (Sun
Metro) Director 212-3301
(Attachment)
EXECUTIVE SESSION
The Mass
Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section
3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551,
Subchapter D, to discuss any of the following: (The
items listed below are matters of the sort routinely discussed in Executive
Session, but the Mass Transit Department Board of the City of El Paso may move
to Executive Session any of the items on this agenda, consistent with the terms
of the Open Meetings Act.) The Mass Transit Department Board will return to
open session to take any final action and may also, at any time during the
meeting, bring forward any of the following items for public discussion, as
appropriate.
Section 551.071 CONSULTATION WITH ATTORNEY
Section 551.072 DELIBERATION REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY DEVICES
Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT
NOTICE TO THE PUBLIC:
Sign Language interpreters will be provided for this meeting upon
request. Requests must be made to the Mass Transit Department 212-3301 a
minimum of 24 hours prior to the posted date and time of this meeting. Copies
of this agenda will be provided in Braille, large print, or audiotape upon
requests made a minimum of 48 hours prior to the date and time of the meeting.
Hearing
Assistance Devices are available upon request.
MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY
PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/
###
Strategic Goal No. 1: Create an
Environment Conducive to Strong, Sustainable Economic Development
Strategic Goal No. 2: Set the Standard for
a Safe and Secure City
Strategic Goal No. 3: Promote the Visual
Image of El Paso
Strategic Goal No. 4: Enhance El Paso’s
Quality of Life through Recreational, Cultural and Educational Environments
Strategic Goal No. 5: Promote Transparent
and Consistent Communication Amongst All Members of the Community
Strategic Goal No. 6: Set the Standard for
Sound Governance and Fiscal Management
Strategic Goal No. 7: Enhance and Sustain
El Paso’s Infrastructure Network
Strategic Goal No. 8: Nurture and Promote
a Healthy, Sustainable Community