AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

300 N. Campbell, City Council Chambers, City Hall and Virtually

Tuesday, May 10, 2022 at 10:00 a.m.

Teleconference phone number: 1-915-213-4096

Toll free number: 1-833-664-9267

Conference ID: 162 124 678#

 

AND

 

AGENDA REVIEW MEETING

300 N. Campbell, City Council Chambers, City Hall and Virtually

Monday, May 9, 2022 at 9:00 a.m.

Teleconference phone number: 1-915-213-4096

Toll free number: 1-833-664-9267

Conference ID: 452 777 225#

 

The following Board Member will be present via video conference:

 

Board Member Cassandra Hernandez

 

A quorum of the Mass Transit department board must participate in the meeting.

 

ROLL CALL

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the  Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda.

 

Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 162 124 678#

 

A sign-up form is available on line at https://elpasotx.seamlessdocs.com/f/SpeakerSignUpFormPublic and https://elpasotx.seamlessdocs.com/f/SpeakerSignUpFormItem for those who wish to sign up in advance of the meeting date.  Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  The Mass Transit Department Board may, however, reconsider any item at any time during the meeting.

 



CONSENT AGENDA – APPROVAL OF MINUTES

 

Goal 6: Set the Standard for Sound Governance and Fiscal Management

 

1.            Approval of Minutes of the Mass Transit Board Meeting of April 12, 2022.

 

All Districts

Mass Transit, Ellen A. Smyth, (915) 212-6000

(Attachment)

 

CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT BOARD MEMBERS

 

2.            Request to excuse the following absent Board Member(s):

 

CONSENT AGENDA - BIDS

 

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

3.            The linkage to the strategic plan is subsection 7.3 – Enhance regional comprehensive transportation system

 

The award of Solicitation No. 2022-0404R Transit Asset Management Plan Phase II to The Goodman Corporation in Association with Fleet Maintenance Specialists, Inc. for a three (3) year term for a total estimated award of $125,000.00.

 

All Districts

Purchasing & Strategic Sourcing, Claudia A. Garcia, (915) 212-1218

Mass Transit, Ellen A. Smyth, (915) 212-6000

(Attachment)

 

4.            The linkage to the strategic plan is subsection 7.3 – Enhance regional comprehensive transportation system

 

The award of Solicitation No. 2022-0524 Towing of Mass Transit Equipment (Re-Bid II) to AD Wrecker Services, Inc. for an initial term of three (3) years for a total initial estimated award of $244,770.00.  The award is to include a two (2) year option to extend with an estimated amount of $163,180.00, for a five (5) year total estimated award of $407,950.00.  This Contract will allow Sun Metro to tow Sun Metro buses and equipment as needed within the limits of the City of El Paso plus those Sun Metro routes that extend on to Fort Bliss, into El Paso County, and New Mexico.

 

All Districts

Purchasing & Strategic Sourcing, Claudia A. Garcia, (915) 212-1218

Mass Transit, Ellen A. Smyth, (915) 212-6000

(Attachment)

 

5.            The linkage to the strategic plan is subsection 7.5 – Set one standard for infrastructure across the city

 

Request that the Director of Purchasing & Strategic Sourcing be authorized to issue a deductive change order for Contract 2018-360 Lubricants for Fleet to MJ Mader Enterprises, Inc. dba Bio-Dyne Chemical Co. for an amount of $192,213.00 for a revised total contract amount of $3,030,402.00.  Change Order will eliminate supplies from this contract due to price increases over the allowed percentage increase in the contract.

 

All Districts

Purchasing & Strategic Sourcing, Claudia A. Garcia, (915) 212-1218

Mass Transit, Ellen A. Smyth, (915) 212-6000

(Attachment)

 

REGULAR AGENDA – OTHER BUSINESS

 

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

6.            That the City Manager or his designee is authorized to sign the FY2022 Low or No Emission Grants for Buses and Bus Facilities Competitive Program and any agreements or verifications required to submit an application to the FY2022 Low or No Emission Grant for Buses and Bus Facilities Competitive program; and that the City shall provide all matching funds, if applicable, for said grant.

 

              All Districts

              Mass Transit, Ellen A. Smyth, (915) 212-6000

              (Attachment)

 

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

 

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

 

7.            The linkage to the Strategic Plan is subsection 7.3 – Enhance regional comprehensive transportation system

 

Award Summary:

 

Discussion and action on the award of Solicitation No. 2022-0525R I-10 Mitigation Transit Service Neighborhood and Express (Re-Bid) to LULAC Project Amistad for an initial term of two (2) years for a total initial estimated award of $7,968,708.33.  The award also includes a one (1) year option for an estimated amount of $3,984,354.16.  The total value of the contract is, including the initial term plus the option for a total of three (3) years, for an estimated amount of $11,953,062.49.  This contract will allow Sun Metro to continue to offer traffic mitigation and reduce congestion and improve air quality.

 

Contract Variance: 

 

The difference based in comparison to the previous contract is as follows:  An increase of $5,979,201.33 for the initial term, which represents a 300.5% increase due to an increase in prices, an increase in routes and an increase to the number of hours needed to maintain each route.

 

Department:                                        Mass Transit (Sun Metro)

Award to:                                             LULAC Project Amistad

                                                            El Paso, TX

Initial Term:                                         2 years

Option:                                                1 year

Initial Term Estimated Award:            $7,968,708.33 (2 years)

Option Term Estimated Award:          $3,984,354.16 (1 year)

Total Estimated Award:                      $11,953,062.49 (3 years)

Account No:                                        560-3210-60010-522150-P60FTA300-P6006-G6018TX013

Funding Source:                                 Sun Metro Grants

District(s):                                            All

 

This is a Request for Proposal, service contract.

 

The Purchasing & Strategic Sourcing and the Mass Transit (Sun Metro) departments recommend award as indicated to LULAC Project Amistad the sole highest ranked proposers based on evaluation factors established for this procurement.

 

In addition, it is requested that the City Attorney’s Office review and that the City Manager be authorized to execute any related contract documents necessary to effectuate this award.  In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

 

All Districts

Purchasing & Strategic Sourcing, Claudia A. Garcia, (915) 212-1218

Mass Transit, Ellen A. Smyth, (915) 212-6000

(Attachment)

 

EXECUTIVE SESSION

 

The following Board Member will be present via video conference:

 

Board Member Cassandra Hernandez

 

The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071 CONSULTATION WITH ATTORNEY

Section 551.072 DELIBERATION REGARDING REAL PROPERTY

Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074 PERSONNEL MATTERS

Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS

Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT

Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS;                            CLOSED MEETING

 

ADJOURN

 

NOTICE TO THE PUBLIC:

Sign Language interpreters will be provided for this meeting.

 

MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY

PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/