AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

Tuesday, June 8, 2021 at 10:00 a.m.

Teleconference phone numbers: 1-915-213-4096 (Toll) Conference ID 686 337 968#

 Or 1-833-664-9267 (Toll-free) Conference ID 686 337 968#

AND

AGENDA REVIEW MEETING

Monday, June 7, 2021 at 9:00 a.m.

Teleconference phone numbers: 1-915-213-4096 (Toll) Conference ID 768 546 719#

 Or 1-833-664-9267 (Toll-free) Conference ID 768 546 719#

TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that an Agenda Review Meeting of the Mass Transit Department Board of the City of El Paso will be conducted on June 7, 2021 at 9:00 AM and a Mass Transit Department Board Meeting of the City of El Paso will be conducted on June 8, 2021 at 10:00 AM. Members of the public may view the meeting via the following means:

Via the City’s website. http://www.elpasotexas.gov/videos

Via television on City15,

YouTube: https://www.youtube.com/user/cityofelpasotx/videos

In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Mass Transit Board members during public comment, and regarding agenda items by calling:1-915-213-4096 or toll free: 1-833-664-9267

At the prompt please enter the corresponding Conference ID noted below:

Agenda Review Monday, June 7, 2021

Conference ID: 786 546 719#

Mass Transit Department Board Meeting Day, Tuesday, June 8, 2021

Conference ID: 686 337 968#

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links:

http://www.elpasotexas.gov/municipal-clerk/meetings/city-council-meetings

and

http://legacy.elpasotexas.gov/muni_clerk/signup_form.asp

The following members of the Mass Transit Department Board will be present via video conference:

Board Chair Oscar Leeser and Board members Peter Svarzbein, Alexsandra Annello, Cassandra Hernandez, Joe Molinar, Isabel Salcido, Claudia Rodriguez, Henry Rivera, and Cissy Lizarraga

A quorum of the Mass Transit department board must participate in the meeting.

ROLL CALL

CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the  Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda.

Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following conference ID: 686 337 968#

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  The Mass Transit Department Board may, however, reconsider any item at any time during the meeting.

CONSENT AGENDA – APPROVAL OF MINUTES

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1. Approve the Minutes for Mass Transit Board Meetings held on May 11, 2021.

All Districts

Mass Transit, Ellen Smyth, (915) 212-3301

            (Attachment)

CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT BOARD MEMBERS

2. Request to excuse the following absent Board Member(s)

REGULAR AGENDA

Strategic Goal 7:  Enhance and Sustain El Paso’s Infrastructure Network

3. The linkage to the Strategic Plan is subsection 7.3 – Enhance regional comprehensive transportation system.

Award Summary:

Discussion and action on the award of Solicitation 2021-0807 Air & Fluid Filter Elements to RJ Border International DBA Border International Trucks for an initial term of three (3) years for an estimated amount of $393,727.50 for Group I and Group II; and to Muncie Reclamation and Supply dba Muncie Transit Supply Group for an initial term of three (3) years for an estimated amount of $653,479.95 for Group III, Group IV, Group V, Group VI, Group VII and Group VIII. The total contracts time is three (3) years for a total estimated amount of $1,047,207.45. The award of this contract will allow Sun Metro to purchase Air and Fluid Filter Elements required for the maintenance of the transit fleet.

Contract Variance:

The difference in cost, based on the comparison from previous contract is as follows: An increase of $527,492.13, which represents a 101.50% increase due to increase on prices and additional quantities.

Department:                             Mass Transit (Sun Metro)

Award to (Vendor 1):                Muncie Reclamation and Supply dba Muncie Transit Supply

                                                             Muncie, IN

Item(s):                                     Group III, Group IV, Group V, Group VI, Group VII and Group VIII

Initial Term:                              3 years

Option to Extend:                     N/A

Annual Estimated Award:         $217,826.65                                           

Initial Term Estimated Award:  $653,479.95 (3 years)

Award to (Vendor 2):                RJ Border International DBA Border International Trucks

                                                 El Paso, TX

Item(s):                                     Group I and Group II

Initial Term:                              3 years

Option to Extend:                     N/A

Annual Estimated Award:         $131,242.50                                        

Initial Term Estimated Award:   $393,727.50 (3 years)

Total Annual Estimated Award: $349,069.15

Total Term Estimated Award:    $1,047,207.45 (3 years)

Account No.:                              560–3215–60060–531180–P6019–P60FTA117– G60195307

Funding Source:                        Formula 5307 Grant Funds

District(s):                                  All

This is a low bid, unit price contract.

The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend that the contract be awarded as indicated to Muncie Reclamation and Supply dba Muncie Transit Supply and RJ Border International DBA Border International Trucks, the lowest responsive, responsible bidders and that Cummins Inc. dba Cummins Sales and Service be deemed non-responsive for not providing OEM documentation, and RJ Border International dba Border International Trucks be deemed non-responsive for not bidding in all items in Group V, Group VI and Group VIII.

(Attachment)

4. Presentation and discussion on the Fixed Route Performance Indicators for Q2 of FY2021 period ending February 28, 2021.

      All Districts

Mass Transit, Ellen Smyth, (915) 212-3301

      (Attachment)

5. Presentation and discussion on the Paratransit/LIFT Performance Indicators for Q2 of FY2021 period ending February 28, 2021.

All Districts

MV General Manager, Rafael Fernandez, (915) 212-3006

   Sun Metro LIFT Services, Julio Perez, (915) 212-3005

(Attachment)

EXECUTIVE SESSION

TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

The following members of the Mass Transit Department Board will be present via video conference:

Board Chair Oscar Leeser and Board members Peter Svarzbein, Alexsandra Annello, Cassandra Hernandez, Joe Molinar, Isabel Salcido, Claudia Rodriguez, Henry Rivera, and Cissy Lizarraga

The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Section 551.071 CONSULTATION WITH ATTORNEY

Section 551.072 DELIBERATION REGARDING REAL PROPERTY

Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074 PERSONNEL MATTERS

Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS

Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT

Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters will be provided for this meeting upon request. Requests must be made to the Mass Transit Department 212-3301 a minimum of 24 hours prior to the posted date and time of this meeting. Copies of this agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the date and time of the meeting.

MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY

PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/