AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

300 N. Campbell, Council Chambers, City Hall

Tuesday, July 9, 2019 @ 10:00 a.m.

 

AND

 

AGENDA REVIEW MEETING

300 N. Campbell, City Hall Main Conference Room, 2nd Floor

Monday, July 8, 2019 @ 9:00 a.m

 

After the meeting is convened, the Mass Transit Department Board shall consider the following items no sooner than the designated time, but may consider them at a later time:

 

ROLL CALL

 

*At any time during the Mass Transit Department Board meeting, the Mass Transit Department Board may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the  Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda.

 

A sign-up form is available on line at http://www.elpasotexas.gov/municipal-clerk/forms for those who wish to sign up in advance of the meeting date.  A sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.  Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  The Mass Transit Department Board may, however, reconsider any item at any time during the meeting.

 

CONSENT AGENDA – APPROVAL OF MINUTES

 

Goal 6: Set the Standard for Sound Governance and Fiscal Management

 

1.            Approve the Minutes for Mass Transit Board Meeting held on June 11, 2019.

         All Districts

          Mass Transit, Jay Bansiak, (915) 212-3301

         (Attachment)

 

CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT BOARD MEMBERS

 

2.            Request to excuse the following absent Board Member(s)

 

 

 

CONSENT AGENDA - RESOLUTIONS

 

   Goal 7: Enhance and Sustain El Paso's Infrastructure Network

 

3.            That the City Manager be authorized to sign a Memorandum of Understanding between the City of El Paso (the “City”) and El Paso Water Utilities – Public Service Board (“EPWU”) pursuant to the “Joint Resolution Between the El Paso City Council and the El Paso Water Utilities – Public Service Board Setting Forth the Policies, Procedures and Reimbursements Related to Transfers of Real Estate, Land Use Policies, Relocation of EPWU-PSB Facilities, Joint Use and Water Rights” (approved April 5, 2010; amended September 26, 2012 and December 13, 2017).  The Memorandum of Understanding accomplishes the transfer of 0.5059 acres located at 13420 RC Poe Road, El Paso, Texas (the “Property”), at the fair market price of $2.20 per square foot totaling $48,477.00, from EPWU’s land inventory to the City’s land inventory.  EPWU has determined that the Property is inexpedient to the City’s water and wastewater system and the City has requested the transfer of the Property to provide bus access from RC Poe Road to the Sun Metro Mass Transit Far East Transfer Center and for the construction of a new driveway and parking lot for the Transfer Center.

   District 5

   Capital Improvement, Yvette Hernandez, (915)212-1860

   Mass Transit, Jay Banasiak, (915) 212-3300

         (Attachment)

 

CONSENT AGENDA

 

Goal 7: Enhance and Sustain El Paso's Infrastructure Network

 

4.            That the City Manager be authorized to sign a Lease and Concession Agreement No. 2019-1145 between the City of El Paso and Delicias Concession LLP for the lease of a 1,226 square foot concession space located at the Bert Williams Downtown Santa Fe Transfer Center located at 601 Santa Fe Street, El Paso, TX 79901. The initial term of the lease is for five years with one option to extend for an additional two years. The rental payments for this lease are $2,000 per month. The City Manager is further authorized to exercise any rights and responsibilities under the Lease and Concession Agreement and sign any documents and contract amendments that do not affect the rent amount or term of the Lease and Concession Agreement.

 

   This is a Lease and Concession Agreement.

   All Districts

   Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

   Mass Transit, Jay Banasiak, (915) 212-330

         (Attachment)

 

REGULAR AGENDA

 

   Goal 7: Enhance and Sustain El Paso's Infrastructure Network

 

5.            Discussion and action on the award of Solicitation No. 2019-873 Security Services for Sun Metro to Universal Protection Services LP, dba Allied Universal Security Services for a three (3) year term estimated award of $5,509,334.88. This contract will allow the Mass Transit Department (Sun Metro) to provide required security and enhanced protection and safety for Sun Metro’s customers, personnel and facilities.

 

               Department:                                Mass Transit (Sun Metro)

Award to:                                   Universal Protection Services LP, dba Allied Universal Security  

                                                  Services

                                                 Pasadena, CA

Item(s):                                       All

Initial Term:                               3 years

Option to Extend:                      None

Annual Estimated Award:           $1,836,444.96

Initial Term Estimated Award:    $5,509,334.88 (3 years)

Account No.:                               560–3200–60040–522120–P6016

Funding Source:                         Sun Metro Operating Fund

District(s):                                   All

 

This is a Best Value, service type contract.

 

The Purchasing & Strategic Sourcing Department and Mass Transit Department recommend award as indicated to Universal Protection Services LP, dba Allied Universal Security Services, the bidder offering the best value bid.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Mass Transit, Jay Banasiak, (915) 212-3300

         (Attachment)

 

REGULAR AGENDA

 

6.           Presentation and discussion on the Paratransit/LIFT Performance Indicators for FY2019 2nd QTR period ending Feb 28, 2019 and FY2019 3rd QTR period ending May 31, 2019

 

   MV General Manager, Rafael Fernandez, (915) 212-3006

   Sun Metro LIFT Services, Julio Perez,  (915) 212-3005

         (Attachment)

 

7.            Presentation and discussion on the Fixed Route Performance Indicators for FY2019 2nd QTR period ending Feb 28, 2019 and FY2019 3rd QTR period ending May 31, 2019.

 

   Mass Transit, Jay Banasiak, (915) 212-3300

         (Attachment)

 

EXECUTIVE SESSION

 

 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071 CONSULTATION WITH ATTORNEY

Section 551.072 DELIBERATION REGARDING REAL PROPERTY

Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074 PERSONNEL MATTERS

Section 551.076 DELIBERATION REGARDING SECURITY DEVICES

Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT

 

NOTICE TO THE PUBLIC:

 

    Sign Language interpreters will be provided for this meeting upon request. Requests must be made to the Mass Transit Department 212-3301 a minimum of 24 hours prior to the posted date and time of this meeting. Copies of this agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the date and time of the meeting.

 

     Hearing Assistance Devices are available upon request.

 

    MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/

 

   POSTED THIS ___ DAY OF____________, 2019 AT ___­_PM BY _______________________