REVISED

 

AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

300 N. Campbell, City Council Chambers, City Hall

Tuesday, November 12, 2019 @ 10:00 a.m.

 

 

After the meeting is convened, the Mass Transit Department Board shall consider the following items no sooner than the designated time, but may consider them at a later time:

 

ROLL CALL

 

*At any time during the Mass Transit Department Board meeting, the Mass Transit Department Board may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the  Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda.

 

A sign-up form is available on line at http://www.elpasotexas.gov/municipal-clerk/forms for those who wish to sign up in advance of the meeting date.  A sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.  Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by Board Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  The Mass Transit Department Board may, however, reconsider any item at any time during the meeting.

 

 

CONSENT AGENDA – APPROVAL OF MINUTES

 

Goal 6: Set the Standard for Sound Governance and Fiscal Management

 

1.            Approve the Minutes for the Special Mass Transit Board Meeting held October 15, 2019

 

All Districts

Mass Transit, Jay Bansiak, (915) 212-3301

(attachment)

 

 

 

CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT BOARD MEMBERS

 

2.            Request to excuse the following absent Board Member(s)

 

 

 

 

 

REGULAR AGENDA

 

   Goal 7: Enhance and Sustain El Paso's Infrastructure Network

 

3.            Discussion and action on the award of Solicitation No. 2019-11152 Hydraulic Hoses & Fittings to Bridgestone Hosepower, LLC DBA Hosepower USA and/or Complete Safety for an initial term estimated award of $330,000.00.  The award is to include a two (2) year optional amount of $220,000.00 for a total five (5) year award of $550,000.00. This contract will allow Sun Metro to purchase and replace hoses and fittings required to maintain the bus fleet on a timely manner and to provide a dependable fleet of buses to the City of El Paso and to the citizens.

 

Contract Variance:

No prior contract to compare.

Department:                            Mass Transit (Sun Metro)

Award to:                                 Bridgestone Hosepower, LLC DBA Hosepower USA and/or   Complete Safety

                                                Orange Park, FL

Item(s):                                    All

Initial Term:                             3 years

Option to Extend:                    2 years

Annual Estimated Award:        $110,000.00

Initial Term Estimated Award: $330,000.00 (3 years)

Total Estimated Award:           $550,000.00 (5 years)

Account No.:                           531180–60060–3215–560–P6019–P60FTA117– G60195307

Funding Source:                      FTA Formula 5307 Grant

District(s):                                All

 

This is a low bid, unit price contract.

The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend that the contract be awarded as indicated to Bridgestone Hosepower, LLC DBA Hosepower USA and/or Complete Safety, the lowest responsive, responsible bidder and that Transit Holding, Inc DBA The Aftermarket Parts Company be deemed non-responsive for leaving blanks in the bid form.

In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

 

               All Districts

               Purchasing & Strategic Sourcing, Bruce D. Collins (915) 212-1181

   Mass Transit, Jay Banasiak, (915) 212-3301

   (attachment)

 

 

4.            Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Clean Energy dba California Clean Energy, Clean Energy Fuels Corp., Clean Energy of California, Inc, Clean Energy CA Corp., the sole and authorized distributor for LNG/LCNG Systems located at Sun Metro Operation Centers, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. This contract will allow Sun Metro to purchase parts and services required for the preventive maintenance on the conversion system. Clean Energy dba California Clean Energy, Clean Energy Fuels Corp., Clean Energy of California, Inc, Clean Energy CA Corp. is the sole source to provide said service and parts.

 

Department:                             Mass Transit (Sun Metro)

Award to:                                 Clean Energy dba California Clean Energy, Clean Energy Fuels                 Corp., Clean Energy of California, Inc, Clean Energy CA Corp.

                                                 Newport Beach, CA

Annual Estimated Amount:      $113,597.00 (year 1)

                                                 $49,900.00 (year 2)

                                                 $49,900.00 (year 3)

Total Estimated Amount:         $213,397.00 (3 years)

Account No.:                            560–532010–3215-60050–P6018-P60FTA117-G60195307

Funding Source:                      FTA Formula 5307

District(s):                                All

Sole Source:                            2020-406

 

               All Districts

               Purchasing & Strategic Sourcing, Bruce D. Collins (915) 212-1181

   Mass Transit, Jay Banasiak, (915) 212-3301

   (attachment)

 

 

5.            Discussion and action that the City Manager be authorized to execute the Lease and Concession Agreement No. 2020-027 between the City of El Paso and Maria del Rosario Rodriguez to operate a concession that provides food and beverage services to visitors of the Arturo “Tury” Benavides Eastside Transfer Center and the Robert E. McKee Five Points Transit Center with rental amounts set at $1,200.00 per month ($800 per month for the Arturo “Tury” Benavides Eastside Transfer Center and $400 per month for the Robert E. McKee Five Points Transfer Center) for the duration of the Agreement. The term of this agreement is for three (3) years with an option to extend for two (2) additional one (1) year terms.

 

Further, the City Manager be authorized to exercise ally rights under the Agreement, terminate the agreement, execute documents necessary to protect the City’s interest under the Agreement, and execute any amendments to the Agreement provided such amendments do not modify the rent amounts or the duration of the term.

 

In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

 

This is a Lease and Concession Agreement. (waiver provided by Federal Transit Administration)

 

               All Districts

               Purchasing & Strategic Sourcing, Bruce D. Collins (915) 212-1181

   Mass Transit, Jay Banasiak, (915) 212-3301

   (attachment)

 

 

 

 

EXECUTIVE SESSION

 

The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071 CONSULTATION WITH ATTORNEY

Section 551.072 DELIBERATION REGARDING REAL PROPERTY

Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074 PERSONNEL MATTERS

Section 551.076 DELIBERATION REGARDING SECURITY DEVICES

Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT

Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING

 

NOTICE TO THE PUBLIC:

Sign Language interpreters will be provided for this meeting upon request. Requests must be made to the Mass Transit Department 212-3301 a minimum of 24 hours prior to the posted date and time of this meeting. Copies of this agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the date and time of the meeting.

 

 

 

    MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS: http://www.sunmetro.net/

 

 

   POSTED THIS ___ DAY OF____________,2019 AT ___­_PM BY _______________________